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Center for Education Abroad
Office for Global Engagement

Graduate Students: In Absentia Registration

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The University has a 鈥渄uty of care鈥� obligation to responsibly protect our鈥痵tudents, faculty, and staff from foreseeable risks and threats when studying, working, and traveling abroad. Currently, when graduate students register for course, the University can鈥檛 always tell if those courses involve going outside the United States.

To make sure we鈥檙e taking care of everyone and managing any risks, we must know in advance where students will travel for work, research, or study. This way we can collect accurate data about where our students are located abroad and when they鈥檒l be there.

The University must report on courses (or more specifically, course sections) that take place away from the main campus in Rochester. By reporting this information, we can showcase how the University is doing in global rankings and national reports.

Policy: Register for two courses

To make sure we鈥檙e getting all the right, information students who are studying abroad need to register for two courses: one for their specific course section and another that includes the specific country of the program. This dual registration will help us keep track of where everyone is and report it accurately.

Sample dual registration

鈥淚n Absentia鈥� means you鈥檙e doing schoolwork somewhere else and not on the Rochester campus.

For example, a student would register for the following two specific course sections in the graduate department:

  1. AHST 999A-1: Doctoral Dissertation In Absentia Abroad鈥痑nd
  2. EDAB 001-108: Research Abroad in Italy
    • Or EDAB 001-101 Research Abroad in India
    • Or EDAB 001-110 Research Abroad in Japan

Department instructions

The next steps require department administrators that own 595B and/or 999B courses in their departments to update their instructions for registration to include a required EDAB 001 registration.