Resources
your myURHR questions
(must be on the University network or connected via VPN)
Support Resources
(including Ask Mel, QRCs, Learning Lives, Office Hours, and more)
Timely updates
Updating Organizational Information
As expected with an implementation as large as myURHR, you may notice adjustments that need to be made to UKG and/or Workday. For example: you may need changes to the organizational structure/reports to structure in Workday, such as moving employees to the correct supervisory organization.
If you have employees who appear in the incorrect supervisory organization in Workday, please submit a ticket through the and the support team will make these updates for you.
To ensure the support team can process your request as efficiently as possible, please include the following information:
- Employee name (who needs to be adjusted)
- 贰尘辫濒辞测别别鈥檚 current supervisory organization (which appears incorrect)
- 贰尘辫濒辞测别别鈥檚 actual supervisor organization (where employee needs to be moved to)
- Effective date
Additionally, those with the appropriate security access can initiate the process to complete this move themselves as Change Job will become the standard as we all get more acquainted with Workday.
For any ticket that you submit to the , please be sure to include as much detailed information as possible. This will help the support team complete your request more efficiently.
myURHR existing reports
If you require changes to existing reports in Workday and/or UKG to better fit your needs, please submit a ticket through the .
A reporting crosswalk for managers, coordinators, and timekeepers will be available in the next myURHR News Roundup.
UKG
Popular Quick Reference Cards (QRCs):
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For awareness: Time off requests submitted prior to today
Timekeepers are not able to approve time off requests that were submitted prior to today in UKG. This issue has since been fixed. For requests submitted prior to today, the manager can respond or you can ask the employee to cancel the request and resubmit it, so either the timekeeper or manager can respond.听
Inform staff: Time off request comments
Staff have the ability to add a comment when submitting a time off request in UKG by choosing 鈥淓mployee Comment鈥� from a drop-down menu.
Please inform staff to disregard the 鈥淚ntegration- Timecard Change Requests Rejection鈥� option. It is for system processing.
Your questions answered: Employee sign-off
The myURHR project team has been receiving questions regarding employee sign-off or ESO in UKG.
It is up to individual departments if they want monthly-paid staff to enter ESO in the UKG timecard. ESO is one of the pay code drop-down choices.听
Training reminder: Hyperfinds
If you need to find specific data, such as a list of your team members, in UKG鈥攈yperfind it!
Hyperfinds allow you to create custom searches that filter and group data based on specific criteria, making it easier for you to access the information when you need it. You can use .听 As a reminder, timekeepers now have access to everyone in a department family, so the hyperfinds are a particularly useful tool for filtering in UKG to only those they may be directly responsible for.
Important for timekeepers: Ask Mel your timekeeping questions
The first payroll approvals in UKG will occur on Monday, December 30 by 3 pm for bi-weekly paid staff. Ask Mel鈥攜our timekeeping questions ahead of the first approval in UKG. If you have not done so already, please ensure you have VPN installed on your computer to access Mel when off the University network, so you can ask Mel questions or complete timekeeping tasks in UKG while you are offsite.
Share with your team(s): Viewing vacation balances in UKG
UKG currently contains an estimate of an employee鈥檚 accrual balances (e.g. vacation, PTO, sick, etc.) as of the pay period prior to go-live. Actual accrual balances will not be available until December 31, 2024, and at that time, you can use the for help understanding your accrual balance in UKG.
Workday
Benefits elections:
All 2024 Benefits elections made prior to 12/5/2024 are viewable in HRMS and all payroll deductions for 2024 Benefit premiums will be taken from HRMS paychecks.
myURHR contains 2025 Benefit elections and the associated premium costs. To view your 2025 Benefits elections before 1/1/25, go to your Benefits and Pay Hub and under Benefits Elections, click on Future Benefit Elections and Costs.
Please note that existing Benefit elections made in HRMS prior to myURHR may display a historical Coverage Begin Date that aligns with the most recent change in HRMS. The current costs for Benefit elections will show as $0 until 1/1/25.
Click on the blue arrow to view future 2025 benefit elections and costs.
Reminder: Transaction deadlines
New deadlines for submissions to HR Data Services will be based on effective dates.
This means in myURHR Workday that personnel transactions submitted after their effective date are considered late, historical transactions. The 2025 HCM Transaction Deadline Calendar is located on the UR Coordinator Dashboard under Calendars.
Previously, transactions needed to be approved in HRMS before the payroll deadlines.
Happening this week
- Hourly staff: Begin entering time worked via the time clock, UKG punch tile, or directly into the time card. Staff edits made directly in the timecard must be reviewed by managers/timekeepers and approved before the edits are posted. Pending changes are denoted with a red icon.
Additionally, hourly staff can begin submitting time off requests in UKG. - Semi-monthly and monthly-paid staff: Can begin submitting time off requests in UKG for dates after December 31. (Requests for now through December 31 must be recorded in HRMS, see below in Upcoming Key Dates section.)听
- Office Hours
For department coordinators:
For faculty transactions:
- Learning Lives for UKG鈥� by searching for Learning Lives
- Wednesday, December 18 deadline for reallocations (800 forms) in HRMS
Any reallocations for 2024 pay results after December 18 will need to be processed as journal transfers in UR Financials. Reallocations to 2025 funding sources should be processed as Payroll Accounting Adjustments in myURHR Workday.
Upcoming key dates
Monday, December 23
Deadline for 2024 one-time payments (211 forms) in HRMS
By Tuesday, December 24
Deadline for semi-monthly and monthly-paid staff to enter time off requests through December 31 in HRMS
Tuesday, December 24 by 3 pm
Deadline for last approval in HRMS for semi-monthly & monthly pay cycles
Friday, December 27 by noon
Deadline for off-cycle payment requests for calendar year 2024 out of HRMS
Monday, December 30 by 3 pm鈥擲trict Deadline
Deadline for first approval in myURHR UKG for bi-weekly pay cycle
And, here are some of our volunteers, in action, as the time clocks transitioned鈥攃heck out these selfies!
