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Log in to Workday and UKG

听(mel.rochester.edu) your myURHR questions (must be on the University network or connected via VPN)

Support Resources听(including Ask Mel, QRCs, Learning Lives, Office Hours, and more) For any ticket submitted, please include as much detailed information as possible.

Thursday, January 9 by 3 p.m.
January 1鈥�15 pay period

Another payroll deadline is quickly approaching. Below are key actions and a newly-added Office Hours session for timekeepers and managers to help you adhere to the first payroll deadline for semimonthly timecards in myURHR UKG.

New Office Hours for timekeepers and managers:

Ask questions, get a little extra guidance, and learn a few tips from the myURHR UKG team.

Key actions by 3 p.m. Thursday for semimonthly timecards:

Be sure to give yourself enough time ahead of the payroll deadline to review and approve timecards.

Respond to and/or edit time off requests

Especially those entered for the January 1鈥�15 semimonthly pay cycle.

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Reminder: Timekeepers now have access to everyone in their department family, which means you could see requests in UKG from staff beyond those you are responsible for. Please be careful to approve requests for only your team members.

Hyperfinds are a particularly useful tool for filtering in UKG, such as a list of your team members. You can use existing hyperfinds including 鈥淢y Reports to Employees鈥� or .

Enter pay codes as necessary

Review and approve all semimonthly timecards

Reminder: Whenever a timekeeper/manager approves a timecard during the current in-process pay period, it becomes locked and no employee direct edits are allowed unless the approval is removed. If an employee needs to edit their time after an approval has occurred, the individual who approved the timecard must undo that approval by selecting 鈥淩emove Approval鈥� for the timecard to be further edited. Timecards should be reviewed and edited as needed throughout the pay period and then the approval button selected when ready for final confirmation before the deadline.

If you need to make changes to an already approved timecard within the current pay period and are unsure who approved it, go to the audit tab in UKG and , so you can contact the individual to remove the approval.

Biweekly payroll reminder:

The next biweekly payroll deadline is Monday, January 13 at 3 p.m. In preparation, timekeepers and managers should begin reviewing and responding to this week to stay ahead of the Monday 3 p.m. deadline.

Accrual balances on payslips

Previously in HRMS, payslips showed the accrual balance as of last day of the pay period plus your next accrual. In myURHR Workday, payslips will only show the balance as of the end of the pay period being paid and does not include the next pay period鈥檚 accrual. You can find the most up-to-date and current accrual balances in UKG: .

New: 800 forms for 2024 reallocations now available in HRMS through March 31, 2025

Payroll Accounting Adjustments (PAAs) are corrections to payroll distributions for pay periods previously posted.听PAAs for payroll that was processed in HRMS will now continue via an 800 form process through March 31, 2025.听This process will only be acceptable for payrolls processed in HRMS from 1/1/24 through 12/31/24.

The Payroll Accounting Adjustment process in myURHR Workday will need to be utilized for corrections to payroll distributions for payrolls completed in myURHR (pay dates after 1/1/25).听If you need to create a PAA, be sure to also process a Payroll Costing Allocation (PCA) to account for future payrolls.听For more information, please refer to the PAA webpage.

Quick reference cards also available:

Personal information and address in Workday

Please encourage staff, if they have not done so already, to log in to Workday to ensure their personal information is accurate. They can get started by clicking on their profile (photo) in Workday.

• Check home address (some employees may have more than one address listed, edit as necessary)
  Follow steps in the
• Confirm emergency contacts
  Follow steps in the
• Verify personal information such as date of birth and consider updating demographics
  Additional fields often requested by faculty and staff are now available in myURHR Workday, including gender, sexual orientation, and pronouns
  Follow steps in the
• Change first and middle preferred names, if desired
  Follow steps in the

• Review or add direct deposit information
  Follow steps in the

• Thursday, January 9 by 3 p.m.鈥擲trict deadline: First approval in myURHR UKG for semimonthly pay cycle
• Monday, January 13 by 3 p.m.鈥擲trict deadline: Second approval in myURHR UKG for biweekly pay cycle
• Friday, January 24 by 3 p.m.鈥擲trict Deadline: First approval in myURHR UKG for monthly pay cycle

Office Hours for Workday and UKG鈥擩oin via Zoom
and then join the session to learn more.

• For timekeepers and managers:
  • NEWLY ADDED
  • (Focused on accrual balances and time off)
• For graduate coordinators:
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Learning Lives for UKG鈥� by searching for Learning Lives
Note: There are registration deadlines for each session.

• For timekeepers: Additional edits on hourly employee timecards
  • Thursday, January 9, 2025, 11:00 a.m.鈥�12:00 p.m.
  • Tuesday, January 14, 2025, 11:00 a.m.鈥�12:00 p.m.
• Reviewing data & delegations
  • Friday, January 10, 2025, 1:00 p.m.鈥�2:00 p.m.
• Resolving exceptions on hourly employee timecards
  • Monday, January 13, 2025, 2:00 p.m.鈥�3:00 p.m.
• Approving timecards and managing requests
  • Wednesday, January 15, 2025, 9:00 a.m.鈥�10:00 a.m.

Popular :

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Reminders:

• Timecard corrections guidance

• Instructor-led courses are still available for timekeepers by

• Find answers to 听

Popular :

• NEW:
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Reminders:

• Find answers to
• If you have employees who appear to be in the incorrect supervisory organization in Workday, please submit a ticket through the and include the following information:
  • Employee name (who needs to be adjusted)
  • 贰尘辫濒辞测别别鈥檚 current supervisory organization (which appears incorrect)
  • 贰尘辫濒辞测别别鈥檚 actual supervisory organization (where employee needs to be moved to)
  • Effective date
• Access and print
• Update or set up